How to Register a Business in Kenya: Complete Guide

How to Register a Business in Kenya

A business name in Kenya is the official name under which a company or enterprise operates. It serves as the company’s identity and is used for legal, commercial, and administrative purposes.

In Kenya, the Business Registrar of Companies (BRS) is responsible for registering business names. This government agency ensures that business names are unique and available for use.

Although business names are not exclusively reserved for Kenyan citizens, sole proprietorships are often more suitable for local entrepreneurs. Foreign investors may find the limited liability and ownership structure of a sole proprietorship restrictive for their business needs and goals. Therefore, registering a business as a Limited Liability Company (LLC) might be a more advantageous option for foreign investors in Kenya.

The duration and fees for registering a business name in Kenya can vary depending on several factors, including:

Duration:

Online Registration: If you register your business name online through the Registrar of Companies portal, the process can typically be completed within a few days to a week.
Physical Submission: If you submit your application in person, the processing time may be slightly longer, potentially taking a few weeks.

Fees:

Government Fees: The government charges fees for business name registration. The exact amount is Ksh 950, This may vary depending on the type of business and the specific services required.
Additional Costs: There may be additional costs associated with obtaining necessary permits and licenses, setting up a business premises, and other expenses related to starting your business.

Requirements To register a business name in Kenya:

Proposed business name: The name you want to register.
Nature of business: A description of the type of business activities you intend to engage in.
Registered office address: The physical address where your business will be located.
Details of the owners or directors: Information about the individuals who will be responsible for the business.
Payment of fees: There are associated fees for business name registration.

Once the application is reviewed and approved, the Registrar of Companies will issue a Certificate of registration, which confirms the registration of your business name.

How to register a business name in Kenya online

A Step-by-Step Guide to Registering a Business Name Online in Kenya

1. Visit the Business Registration Service (BRS) Portal:

Go to the official BRS website: https://brs.ecitizen.go.ke/

2. Create an Account:

If you haven’t already, create an account on the BRS portal using your email address and password.

3. Choose the “Company Registration” Option:

Select the “Company Registration” option from the available services.

4. Fill in the Application Form:

Provide the necessary information, including:
- Proposed business name
- Nature of business
- Registered office address
- Details of the owners or directors

5. Check Name Availability:

The system will verify the availability of the proposed business name. If it’s already taken, you’ll need to choose a different name.

6. Upload Required Documents:

Upload copies of the identification documents of the owners or directors.
You may also need to upload other supporting documents as required.

7. Make Payment:

Pay the applicable registration fees using the online payment options provided.

8. Submit Application:

Review the information you’ve entered and submit your application.

9. Await Approval:

The Registrar of Companies will review your application and process it. This may take a few days.

10. Receive Confirmation:

Once your application is approved, you will receive a confirmation email or notification with your Certificate of Incorporation.

Additional Tips:

Choose a unique and available business name. Avoid names that are similar to existing ones or infringe on trademarks.
Gather all necessary documents before starting the registration process.
Be prepared to make revisions if any errors are found in your application.
Follow up if you don’t receive a response within the expected time frame.

Conclusion

By following these steps, you can successfully register your business name online in Kenya. Registering a business name in Kenya is a crucial step for establishing a legal entity and protecting your brand. By following the outlined steps and complying with the relevant regulations, you can successfully register your business name and lay the foundation for your entrepreneurial endeavors.

For assistance on the same, do not hesitate to contact us.

FAQS

Why is business name registration important in Kenya?

A registered business name provides legal protection for your brand and establishes your business entity. It also helps you build credibility and trust with customers and partners.

What are the benefits of registering a business name in Kenya?

Legal protection
Brand recognition
Easier access to financing
Enhanced credibility

How do I register a business name in Kenya?

You can register your business name online through the Business Registration Service (BRS) portal or by submitting a physical application to the Registrar of Companies.

What documents are required for business name registration?

The required documents typically include identification documents of the owners or directors, proof of address, and payment of registration fees.

How long does it take to register a business name in Kenya?

The processing time can vary, but it generally takes a few days to a week for online registration and longer for physical submissions.

What should I consider when choosing a business name?

Choose a name that is unique, memorable, and relevant to your business. Avoid names that are similar to existing trademarks or infringe on intellectual property rights.