A step-by-step guide on how to register an NGO in Malawi

Non-Governmental Organisations (NGOs) play a crucial role in Malawi’s development by addressing social, economic, and environmental challenges. If you’re looking to start an NGO in Malawi, you must follow a structured legal process to ensure compliance with the country’s laws and regulations. This blog provides a step-by-step overview of how to register an NGO in Malawi.

Step 1: Define your NGO’s mission and objectives

Before beginning the registration process, succinctly outline your NGO’s mission, objectives, and activities. Your mission should align with Malawi’s national development goals and address specific community needs. Additionally, determine whether your NGO will operate at the local, national, or international level.

Step 2: Choose a unique name for your NGO

The name of your NGO should be unique and not similar to any existing organisation in Malawi. Conduct a name search at the Registrar General’s Department to confirm availability.

Step 3: Draft a constitution

A well-structured constitution serves as the foundation of your NGO. It should include:

• The name of the organisation
• Objectives and scope of work
• Governance structure (Board of Directors/Trustees)
• Membership and leadership roles
• Financial management policies
• Conflict resolution mechanisms

Step 4: Appoint a board of trustees

NGOs in Malawi are required to have a Board of Trustees responsible for governance and strategic decision-making. The board should comprise individuals with relevant expertise and a commitment to your NGO’s mission.

Step 5: Register with the Registrar General

You must submit an application for Incorporation under the Trustees’ Incorporation Act at the Registrar General’s Office in Malawi. The application should include:

• A completed application form
• The NGO’s Constitution
• A list of Board Members and their credentials
• Proof of name reservation
• Registration fees (vary based on the scope of operations)

Step 6: Obtain an NGO board certificate

After incorporation, the next step is to register with the NGO Board of Malawi, which oversees NGOs operating in the country. You need to submit:

• The Incorporation Certificate from the Registrar General
• A detailed operational plan
• Proof of office location
• Annual budget projections
• Bank details and financial accountability mechanisms

Once approved, you will receive an NGO Board Certificate, authorising your organisation to operate legally.

Step 7: Register with the Malawi Revenue Authority (MRA)

To comply with tax regulations, register your NGO with the Malawi Revenue Authority (MRA) for a Taxpayer Identification Number (TPIN). NGOs engaged in income-generating activities must also apply for tax exemptions where applicable.

Step 8: Open a Bank Account

With your incorporation and registration certificates, you can open a bank account in your NGO’s name. Ensure that at least two or three authorised signatories from the board are assigned to manage the account.

Step 9: Engage with relevant authorities and networks

After successful registration, it’s essential to collaborate with key stakeholders, including:

• The Ministry responsible for your area of focus (e.g., Ministry of Health, Ministry of Education)
• Local government authorities
• International NGOs and donor agencies
• The Council for NGOs in Malawi (CONGOMA) for networking and credibility

Step 10: Maintain compliance and reporting

To remain in good standing, your NGO must:

• Submit annual reports to the NGO Board of Malawi
• Conduct financial audits and submit them to the relevant authorities
• Renew its registration as required by law
• Adhere to governance and accountability standards

Conclusion

Registering an NGO in Malawi requires careful planning and adherence to legal requirements. By following these steps, you can establish a legally recognised organisation that effectively contributes to community development.

If you have questions or need step-by-step guidance, reach out to our experts at Afrilink Consultants at:

📩 clientservice@afrilinkconsultants.com

📞 Call: +254707280366

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